Step 1: Consultation
Step 2: Application and Publication Agreement
Step 3: Organize a Committee
Step 4: Delegate Responsibilities
Step 5: Receive eYearbook Tool Kit
Step 6: Build a Project Timeline and Set Deadlines
Step 7: Sales Campaign
Step 8: Brainstorm a Theme
Step 9: Submit Payment for Your Deposit Notice
Step 10: Admin Account Building
Step 11: Student Portrait Building
Step 12: Cover Design and Artwork
Step 13: eYearbook Closings
Step 14: eYearbook Review Period
Step 15: Plan the Distribution Day
Step 16: Review the Shipment
Step 17: Final Payment
Step 18: Distribution
Step 19: Collect Feedback
Step 20: Project Review
Step 1: Consultation
We understand that you will have many questions regarding our products and
production services. Please contact us (via
info@odysseyinteractive.com) to
schedule a free, no obligation consultation.
Step 2: Application and Publication Agreement
Before entering into our eYearbook program, you will need to submit an online
application (“START A YEARBOOK”) and sign our publication agreement. Be sure to
save a copy of your application and publication agreement for deadlines, terms
and conditions and other key information.
Note: The online application and publication agreement must be completed
(signed) by a member of the school’s faculty, staff or administration; students
are NOT permitted to authorize an eYearbook. Further, before an eYearbook can be
fully authorized, a background and/or reference check will be completed by
Odyssey Interactive.
*Recommended Deadline: by September 30, 20**
Step 3: Organize a Committee
Depending on the size of your school and also available resources, you may want
to consider assembling an eYearbook committee, which will manage the creative
development and production process.
Step 4: Delegate Responsibilities
Create teams with specific responsibilities and designate a team leader for each
of the following working groups:
- Admin Team – incorporating eYearbook clubs, athletics, events, etc.
- Sales Team – selling and promoting the eYearbook
- Creative Team – creating theme, graphics and eYearbook artwork
- Journalism Team – writing and editing eYearbook copy
- Media Team – collecting and gathering eYearbook photographs and video
- Student Oversight Team – reviewing and approving eYearbook student portraits
- Distribution Team – managing the eYearbook distribution process
Step 5: Receive eYearbook Tool Kit
Once you receive your eYearbook tool kit, please read the enclosed information
carefully, and also review the MyYearbookBuilder.com Privacy Policy and
Terms of
Use Agreement. Be sure to locate your project number, school code & password and
also your admin account user name & password.
*Recommended Delivery Date: by October 15, 20**
Step 6: Build a Project Timeline and Set Deadlines
Create an itemized list of all production-related assignments, which should
include assignment leaders, starting dates, milestones and firm deadlines.
Please pay close attention to the following important areas:
- Student/Admin Account Closings
- Cover Design and Artwork
- Reviews and Final Editing
Step 7: Sales Campaign
Use the demo eYearbook and electronic sales collateral provided in your tool kit
to promote the eYearbook sale.
Step 8: Brainstorm a Theme
Come together as a group and decide on your theme, which will provide continuity
and direction for all artwork and graphic design.
Step 9: Submit Payment for Your Deposit Notice
After your account has been activated, a deposit notice will be mailed to your
school. Payment is required within 30 days.
Step 10: Admin Account Building
One Administrator (Admin) account is required, per school, to incorporate
non-student portrait information. This includes the eYearbook dedication and
colophon (credits), teachers and high school staff, athletics, clubs, events,
awards and other various elements of student life. Additionally, the school’s
admin account maintains full access to all student portraits and may add, edit,
and delete material as required or appropriate.
Refer to Odyssey Interactive e-learning tutorial MyYearbookBuilder.com: Admin
Navigation and Overview in the Admin Account for building instructions and
additional details.
Note: This account is to be used by the yearbook editor and authorized members
of the yearbook committee.
*Recommended Start Date: by October 1, 20**
*Recommended Closing Date: by April 30, 20**
Step 11: Student Portrait Building
A student account is required to build a basic student portrait and is
subsequently opened via your registered email address.
First time users must create a student account, once your high school is
registered and an eYearbook has been opened. This is accomplished by logging-in
to the database via “New User?” access, which requires your providing the
appropriate school code and school password. Once completed, please submit the
accompanying registration form to open your individual portrait.
Returning users can quickly and easily sign in by selecting the appropriate
school code from our drop-down menu on the main navigation page (“Returning
User” access) and providing user name and password.
Refer to Odyssey Interactive e-learning tutorial MyYearbookBuilder.com:
Navigation and Overview in the Student Account for building instructions and
additional details.
*Recommended Start Date: by December 1, 20**
*Recommended Closing Date: by March 15, 20**
Step 12: Cover Design and Artwork
You will need to design artwork for the eYearbook disk, its “DVD-style” case
cover insert and also for your main eYearbook splash page. Layout templates are
available upon request.
Alternatively, Odyssey Interactive can also provide this service at an
additional charge.
*Recommended Deadline: by February 28, 20**
Step 13: eYearbook Closings
Before printing an eYearbook to disk, you will need to “close” (lock) both the
Student Accounts and the Admin Account for editing.
*Recommended Student Closing Date: by March 15, 20**
*Recommended Admin Closing Date: by April 30, 20**
Step 14: eYearbook Review Period
With the Student Accounts closed for editing, but the Admin Account still
active, use this period to review your eYearbook and make any necessary
revisions in the Admin Account. The Admin Account can access and make changes to
ALL eYearbook content.
*Recommended Deadline: by May 31, 20**
Step 15: Plan the Distribution Day
Before the eYearbooks arrive, decide on a location and distribution process.
Odyssey Interactive will provide a list of all student eYearbook reservations
made on our website, which will also equal the number of eYearbooks printed.
Step 16: Review the Shipment
Before distributing the eYearbooks, please open all boxes and count the enclosed
items. Be sure to note any physical damage to the shipping boxes or the enclosed
product.
Step 17: Final Payment
After the eYearbooks have been shipped, a final invoice containing the balance
due will be mailed to your school. Full payment is due within 30 days.
*Deadline: by June 30, 20**
Step 18: Distribution
Distribute the eYearbooks and enjoy!
Step 19: Collect Feedback
Provide an opportunity for individuals to offer constructive feedback. This
information will be very helpful in next year's planning process.
Step 20: Project Review
Assemble your eYearbook committee to review any surveys and/or feedback
collected. Your team will have many ideas and/or suggestions that should be
recorded and passed along to next year's committee.
Finally, any comments that you might have with regard to Odyssey Interactive’s
product or production services are always welcomed and greatly appreciated. We
value your feedback and use your suggestions to constantly improve our product
offering!
Thank you again for your interest in MyYearbookBuilder.com, an Odyssey
Interactive product.
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